Communications Coordinator

Coordinator, Communications

• 100 Universal City Plaza, Universal City, CALIFORNIA
• Full-time
• Business Segment: Universal Studio Group

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain, and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced, and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

About Us

Universal Studio Group is the umbrella brand that houses NBCUniversal's four television studios: Universal Television, UCP, Universal Television Alternative Studio and Universal International Studios. Collectively, the four premium studio brands produce over 3,000 hours of programming currently airing or streaming around the globe and own one of the largest libraries in the world with over 130,000 episodes of television. Led by Chairman Pearlena Igbokwe, USG collaborates with some of the industry's most visionary storytellers to champion a diverse slate of ambitious, creative and passionate projects. Current hits include Dick Wolf’s “Law & Order,” “One Chicago” and “FBI”-branded series, Emmy® Award-winning “Hacks,” “The Umbrella Academy,” “The Equalizer,” “Ted,” “Apples Never Fall,” “We Are Lady Parts,” “The Wall” and longtime NBC favorite “Hollywood Game Night.” Universal Studio Group continues to house some of the greatest contemporary shows in television history, including “The Office,” “Parks and Recreation,” “Suits,” “The Good Place,” “Will & Grace,” “Law & Order,” “Monk,” “Psych,” “Friday Night Lights,” “Parenthood,” “Battlestar Galactica,” “House,” “Mr. Robot” and “Downton Abbey.” Universal Studio Group is a division of NBCUniversal, one of the world's leading media and entertainment companies.

Job Description

Job Purpose

The Coordinator, Communications will assist in the day-to-day administrative support of the EVP, Global Communications and Marketing for the Universal Studio Group division. 

Essential Responsibilities

• Cover the desk (phones, strategic calendar/scheduling, preparing reports and agendas, booking travel, rectifying expenses etc.)
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Maintain/update press contact database and business contacts
• Prepare internal and external correspondence as needed
• Track, reconcile and file departmental invoices/accounting alongside the manager of corporate communications
• Assist in preparing key dates and other departmental reports for review
• Assist in meeting preparation including creating presentations and reports outlining key objectives
• Handle office administrative duties for the Communications office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Support Communications team on series campaigns and events as needed
• Maintain standards of strict confidentiality with respect to all matters and documents

Qualifications

Basic Requirements:

• 1+ year of public relations or entertainment industry experience, including internships
• Experience with Microsoft Office products (i.e. Word, Excel, PowerPoint, Outlook, Canva or Equivalent Application such as Storydoc)
• Working knowledge of PR coverage tools (i.e. Releasd, Muck Rack, Critical Mention, Cision, etc.)

Desired Characteristics:

• Bachelor’s degree
• Superior organization and ability to meet tight deadlines in a fast-paced environment
• Experience coordinating multiple assignments and projects
• Excellent writing skills with attention to detail
• Proactive, highly resourceful, a problem solver, strong external and internal communications skills
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Ability to work both independently and with a team
• Hard worker with the desire to learn television communications and B2B studio marketing

Additional Requirements:

• Must be willing to work in Universal City, California
• Must have work authorization to work in the United States
• Willingness to work overtime and on weekends with short notice
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.