Executive Assistant

Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles, and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers, and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners. You can find more information here.

We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, color, religious, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon.

Our core values help define our purpose and are at the essence of what we do and shape our culture. You can read about our values here.

THE POSITION

We are thrilled to share an exciting opportunity to become Executive Assistant at our award-winning company, reporting directly to our CEO.

This role provides essential support to our senior leadership team. We are looking for someone who will enjoy working within an entrepreneurial environment that is mission-driven, collaborative, and results oriented. The ideal candidate will have strong written and verbal communication, organization skills and the ability to work independently on creative, strategic, and administrative projects.

You’ll be stepping into a fast-paced, creative environment infused with an entrepreneurial spirit. We foster a collaborative, inclusive, and supportive culture, and if you have a passion for the entertainment industry, this is an excellent opportunity for personal and professional growth.

KEY RESPONSIBILITIES

• Primary point of contact for the CEO’s office, liaising with internal and external partners
• Collaborate with teams across production, talent management, distribution, and live promotions to ensure seamless communication and alignment on key projects
• Manage broad variety of administrative tasks, including managing calendars, expense reports, preparing correspondence, presentations, and agendas
• Act as a liaison between executives, talent, and other assistants internally and externally to build positive relationships crucial to the success of the business
• Prioritize diaries effectively and handle matters promptly, proactively and with follow through
• Maintain strict confidentiality of sensitive information, handle confidential documents and communications with discretion

ABOUT YOU

To succeed in this role, you should bring:

• Previous experience as an Executive Assistant or similar, ideally within the entertainment industry Excellent organizational and communication skills, and great attention to detail
• Demonstrable expertise managing competing priorities in a fast-paced environment
• A pro-active mindset, with the ability to work independently
• Foresight to anticipate the needs of the senior leadership team
• Resilience and proficiency in effective problem-solving

WHAT WE OFFER

•  100% employer-paid medical, dental, vision, long-term disability & life insurance
• 401k program with employer contribution
• 15 annual holiday days plus holiday office closure
•  Company-wide social events
•  Fitness & wellness program
•  Employee assistance program
•  Personal growth opportunities