Sr. Planner and Coordinator for NYC Events Company

Senior Planner & Coordinator

About Us

Blossom Events is a boutique event planning company based in New York City comprised of intuitive planners who know how to get sh*t done. We specialize in creating elevated experiences for our clients, from the first call to the last dance. Our commitment to excellence, ability to hold space for our people, attention to detail, and passion for what we do has set a new standard for the luxury event planning market.

Job Description

As a Senior Planner & Coordinator, you will play a pivotal role in the success and execution of our events. You will be responsible for overseeing all aspects of event planning and execution, from sales to initial concept to final execution.

Responsibilities:

• Client Management:
• Build and maintain strong relationships with clients. We get to know our people well.
• Understand and exceed client expectations, going above and beyond at every opportunity. This is our special sauce.
• Provide exceptional client service throughout the planning process, anticipating clients needs.

• Event Planning & Coordination:
• Develop or enhance comprehensive timelines, planning spreadsheets, floorplans, contact list, etc.
• Manage budgets and vendor logistics
• Oversee event logistics, including venue selection, catering, rentals, florals, musiciands, DJs, hotel blocks, etc.
• Coordinate with internal and external teams to ensure seamless execution on the day or weekend of the event
• Leading day-of event coordination, ensuring smooth operations and addressing any issues that may arise.

• Creative Direction:
• Collaborate with Sr Designer and other creative professionals to develop original event concepts
• Oversee the design and production of event materials, such as stationary, installations, furniture, tablescape design, etc

• Team Management:
• Mentor and lead junior team members.
• Delegate tasks effectively and manage team workload.

• Business Development:
• Contribute to business development efforts by identifying and pursuing new opportunities.
• Build and manage vendor relationships, creating strong partnerships through networking events, coffee dates, etc.
• Creating innovative opportunities to grow the organization

Qualifications:

• Proven experience in event production, coordination, or planning.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• A keen eye for detail and a passion for excellence.
• Ability to work under pressure and meet tight deadlines.
• Passion for people and creating exceptional experiences.
• Ability to read a room and know what is needed.
• A creative mindset and a love for problem-solving.
• Intuitively anticipate clients needs, and be able to hold space for them.
• A creative or design background.
• Exceptiona sales skills, focusing on selling an experience as much as a service.
• A positive attitude and a team-oriented approach.
• A readiness to jump in a get it done!

If you are a passionate, talented, well-rounded individual who thrives in a fast-paced environment of luxury events, we encourage you to apply. Please submit your resume and cover letter to bree@readytoblossom.com