Executive Assistant - WFTV Orlando

Position Overview

The Executive Assistant for WFTV Orlando may support multiple senior leaders in a fast-paced media environment. The successful candidate will maintain a professional and supportive attitude while regularly resolving complex administrative problems and effectively managing all aspects of their assigned duties.

Essential Duties and Responsibilities

• Provide direction and prioritization standards for the screening of the executive's mail, email, voicemail and appointments.
• Reasonably anticipate executive’s needs and proactively bring together appropriate people and other resources to support the executive in addressing issues.
• Independently create dynamic and compelling presentations for the leadership team.
• Handle confidential information which, if shared would have immediate negative impact on the company operations, performance, or value beyond its intended audience.
• Responsible for managing the “Employee of the Month award Program,” and tracking key milestone dates for staff.
• Manage employee anniversary dates and alert GM of upcoming milestone anniversaries e.g. 5, 10, 15, 20, etc.
• Receive and initiate extensive, regular outside contacts on behalf of the executive with executives and boards of directors of other companies, regulators, elected representatives,
• charitable boards, and customers.
• Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in
• accordance with departmental precedents and policies.

Minimum Qualifications

• Requires a business/office management background generally equivalent to a bachelor's degree in a business or secretarial related field.
• Five (5) plus years administrative experience with at least three (3) years spent working with executives, preferably direct line responsibility to a C-level Executive(s), preferably in an early
• stage media and/or high-tech environment.
• Previous experience supporting human resources, finance and marketing department is a plus.
• Assignment typically requires a detailed knowledge of organization's operations, organizational procedures, and personnel.
• Demonstrate ability to anticipate executive’s needs, always thinking outside the box and two steps ahead.
• Work well with cross-functional teams.
• Excellent multi-tasking, prioritizing and time management skills.
• Ability to create dynamic and compelling presentations using PowerPoint
• Demonstrate ability and temperament to work with sensitive and confidential information.
• Must demonstrate ability to work in an extremely fast-paced working environment.
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.
• Demonstrate excellent attention to detail and decision-making skills to respond to high-pressure situations.
• Demonstrate time management skills to plan, manage, and coordinate executive's activities and major functions.

Extensive experience/expertise in the following:

• MS Office Suite: Word, PowerPoint, Excel, Outlook (Intermediate/Advanced skill level)
• Salesforce (plus)
• Catering & event coordinating
• Travel arrangements