Executive Assistant, Foundation

The Television Academy, based in the NoHo Arts District in North Hollywood, California, is a nonprofit organization devoted to celebrating and empowering storytellers to push the boundaries of what Television can be. The only major organization fully representing the television and broadband screen entertainment industry, it is made up of over 26,000 members, representing 31 professional peer groups, including performers, directors, producers, art directors and various other artisans, technicians and executives.

The Television Academy recognizes excellence among its peers with the Emmy award, culminating in the Primetime Emmy Awards telecast each fall. The Television Academy also produces several other awards shows and a variety of activities and events for its members throughout the year. These events are featured across the Academy's digital platforms and in its award-winning emmy magazine.

Established in 1959 as the charitable arm of the Television Academy, the Television Academy Foundation is dedicated to preserving the legacy of television while educating and inspiring those who will shape its future. Through renowned educational and outreach programs, such as The Interviews: An Oral History of Television Project, College Television Awards and Summit, Student Internship Program, and the Media Educators Conference, the Foundation seeks to widen the circle of voices our industry represents and to create more opportunity for television to reflect all of society. For more information on the Foundation, please visit TelevisionAcademy.com/Foundation.

Our comprehensive benefits package includes health, dental, vision, life and disability insurance; pension plan, optional retirement plan; flexible spending accounts; generous vacation, sick and personal days; and much more.

At the Television Academy, we believe in and support workplace diversity, equity, inclusion and accessibility. It is our belief that a diverse and inclusive workforce leads to better discussions, decisions, and outcomes for everyone. In recruiting for our team, we welcome the unique contributions that you can bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, family care status, sexual orientation, and beliefs. If you have the skills, the passion to make an impact in the television industry and enjoy an enthusiastic work environment where differences of opinion and diverse backgrounds are respected and welcomed, then we want to hear from you!

As a condition of employment, the Academy will require all employees to receive the COVID-19 vaccine, but reasonable accommodations may be considered. It is the Television Academy's policy to provide equal employment opportunity for all applicants and employees. The Television Academy does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, marital status, sexual orientation or any other characteristic protected by law.

This is a full-time non-exempt position. The hourly pay rate ranges from $26 to $28 per hour*. The role reports directly to the Executive Director, Foundation.

Summary of Position

The Administrative Assistant provides executive support to the Executive Director and the Foundation Chairman serving as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Executive Director. Serves as a liaison to the Board of Directors and senior management team of both the Foundation and Academy and assures the smooth operation of the Foundation office.

Duties and Responsibilities

• Completes a broad variety of administrative tasks for the Executive Director including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed meeting agendas, travel, food and venue coordination; maintaining and updating database of contacts.

• Maintain and update financial, program and administrative dashboards.

• Works closely and effectively with the Executive Director to keep her well informed of upcoming commitments and responsibilities, following up appropriately.

• Assures that supplies and materials needed for the Foundation office are ordered, in supply, and well organized.

• Helps prepare agendas and materials for Foundation meetings and keeps office space in good order.

• Works with the development team in coordinating the Executive Director's outreach activities.

• Follows up on contacts made by the Executive Director and supports the cultivation of ongoing relationships.

• Manages correspondence with current and prospective donors; and gifts to the Foundation.

Special Requirements

• Strong organizational skills that reflect ability to meet deadlines and perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

• Ability to provide a bridge for smooth communication between the Executive Director's office and internal Academy and Foundation departments; demonstrating ability to maintain credibility, trust and support with senior management staff.

• Maintains discretion and confidentiality in relationships with all Board members.

• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, sometimes with deadline pressures.

• Ability to edit drafts for written communications to external stakeholders.

• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.

• Highly resourceful team-player, with the ability to also be extremely effective independently.

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of “customer service” and response.

• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements

• BA/BS degree preferred

• 4+ plus years of experience supporting executives

• Experience in the entertainment industry and specific knowledge about television preferred

• Proficient in Microsoft Office, Adobe Acrobat Pro, Social Media web platforms, Zoom, Teams and SharePoint. Familiarity with relational database and donor management software a plus.

• The expected salary range for this position is $55,000 - $60,000 annually.

Disclaimer: This description should not be construed to contain every function or responsibility. At management's discretion, the employee may be assigned different or additional duties from time to time.

Applicant must reside in Los Angeles metro area. Only qualified applicants that submit a resume with cover letter to: careers@televisionacademy.com will be considered.