Special Events Assistant

Job Summary

Assist the Event Manager in coordinating and executing of all parties, receptions and filmmaker events. Must have full availability January 1, 2025 - January 17th, 2025.

Target Start Date: 12/16/25

Target End Date:1/25/25

Elements of the position include

• Logistic support to the planning and executing of all festival parties, receptions and filmmaker events.
• Work as door agent and festival rep at parties, assist in coordination of food and beverage deliveries, management of timelines, budgets and project reconciliation’s.
• Create and maintain participant lists, follow established planning schedules.
• Assist in event flow and coordination.
• Special projects as assigned.

Abilities required

• Exhibit a positive attitude and be comfortable working in a fast-paced environment
• Exceptional customer service, computer, analytical and organizational skills
• 3 or more years experience in the event planning industry or service industry, or a strong interest in event planning.
• Must be able to effectively communicate with internal and external clients in a verbal and written format (may be required to use a personal computer for extended periods of time)
• Project Management experience and the ability to articulate and work well with all levels of management
• Demonstrate proficiency in Google Suite.
• Must have an ability to prioritize workflow within set protocols and procedures and be capable of working on many issues simultaneously
• Must be able to exercise appropriate judgment as necessary

Job Types: Full-time, Part-time, Temporary

Pay: $20.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Morning shift
• Night shift

Work Location: In person