Personal / Executive Assistant

Talent Management company is seeking a Personal/Office Assistant to join our office staff. The ideal candidate will possess exceptional organizational skills, be detail-oriented, a self-starter, good with kids, discreet, professional, and have a positive, no task is too big or too small attitude. A prior background in entertainment is required, as well as a willingness to work alone or as a member of a team. Previous experience is required.

Responsibilities:

1. Calendar and Schedule Management: • Efficiently manage and maintain manager and client calendars. • Coordinate appointments, meetings, and events, ensuring all necessary information is provided • Proactively handle scheduling conflicts. Office assistant duties will also sometimes be necessary.

2. Travel and Logistics: • Arrange and coordinate all travel arrangements, including flights, accommodations, ground transportation, and itineraries. • Anticipate travel-related needs and provide detailed itineraries for manager and clients.

3. Communication and Correspondence: • Manage all incoming and outgoing communications, including emails, phone calls, and messages, with professionalism and discretion. • Prioritize and filter incoming requests, ensuring that important matters are addressed promptly.

4. Coordination of Childcare (Ages 14 and 16), schools and activities. Occasionally when the principal travels for business there will be a request for overnight stays to help with early morning school drop-off and coordination of household responsibilities. Ideal candidate would have the flexibility to be able to accommodate this occasional request with notice.

5. Coverage : Ideal candidate should be a voracious reader and enjoy reading incoming scripts for clients. Assistant will provide written coverage to help prioritize talent manager's own reading lists. This is required.

6. Confidentiality and Discretion: • Handle sensitive and confidential information with the utmost discretion and maintain strict confidentiality protocols. • Maintain a high level of professionalism and integrity when dealing with clients, industry professionals, and colleagues.

7. Task and Project Management: • Assist in managing the Talent Manager's professional and personal projects and initiatives, ensuring deadlines are met and deliverables are completed. • Track progress, follow up on action items, and provide status updates as required.

• Prioritize tasks effectively and proactively identify opportunities to streamline processes.

Qualifications: • Minimum of 1-2 years of experience as a personal assistant, preferably in the entertainment industry. Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively. • Proven experience managing complex calendars and scheduling requirements. • Exceptional attention to detail and accuracy in all work. • Outstanding communication skills, both written and verbal. • Highly discreet and capable of handling sensitive and confidential information. • Ability to work independently with minimal supervision, while also being a team player. • Flexibility to adapt to changing priorities and work in a fast-paced environment. A positive attitude and a willingness to learn new skills and systems.

Salary: Competitive salary commensurate with experience. Optional health insurance. Paid PTO. Opportunities for career growth and advancement.