Personal Assistant

Job Title: Personal Assistant

Company: Hangtime Films

Location: In-person, New York, NY

One of Hangtime's CEOs is seeking an experienced and dedicated Personal Assistant to support our operations and ensure seamless day-to-day organization. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment. An interest in production is encouraged other backgrounds including accounting, business, or legal.

Key Responsibilities:

• Manage daily scheduling for both personal and business matters.
• Maintain detailed daily schedule and monthly calendars, ensuring all conflicts and reminders are accounted for.
• Organize meetings, appointments, and travel arrangements.
• Prepare daily "to-do" lists and track ongoing tasks and responsibilities for the principal.
• Process expense reports, draft correspondence, and oversee general clerical duties.
• Handle payments, coordinate with service providers, and manage household staff and vendors.
• Plan and organize special events, manage RSVP lists, and oversee execution.
• Tackle ad hoc projects as assigned once core administrative duties are running smoothly.
• Maintain the highest level of confidentiality and professionalism at all times.

Ideal Candidate Background:

• Proven interest and background in production.
• Strong knowledge of Gmail Calendar and Google G Suite.
• Skilled in organizing and maintaining schedules, calendars, and appointments.
• Highly detail-oriented with exceptional organizational skills.
• Excellent written and verbal communication skills.
• Ability to take direction, follow through on tasks, and anticipate needs.
• Comfortable working in fast-paced environments with shifting priorities.
• Adept at problem-solving and thinking on your feet.
• Strong time management and multitasking abilities.
• Process-oriented and thorough, with the ability to manage large amounts of information.
• Spanish language proficiency is a plus but not required.