Job Description
Software Resources has an immediate job opportunity for a Team Coordinator with a major corporation in Burbank, CA.
This assignment is Onsite Mon-Thurs in Burbank, and Remote on Fridays.
Must Haves: Manage Exec calendars in booking space/appointments in the lab – work well w/ all admins – build relationships w admins, set up tours, organized, Excellent Communication Skills, Team Player, Resourceful, Self motivated, Highly organized, Self starter, common sense, Eager to learn, Corp Savvy, Be sure to Ask questions - logistics - pragmatic and flexible
Duration: 24 month(s)
Pay Rate: $32 - $36/hr DOE
Description:
This position is the first point of contact for the critical delivery of the annual StudioLAB Innovation Partner events series, including bi-annual Partner Day (hosting 6+ technology company senior executives and StudioLAB Board members in an offsite), and events at key industry touchpoints during the year.
Plan, organize and manage events such as StudioLAB Innovation Partner Day with internal and external partners. Including but not limited to: securing event space, vendors, sending executive-level invites and monitoring RSVPs, communication with event guests, research, updating distribution lists, collecting copy, and overseeing approvals for all event graphics, etc.
Collaborate with peer teams to ensure seamless execution of events, including logistics, speaker coordination, content development, and attendee experience.
First point of contact for all StudioLAB-related events productions.
Management of budget for annual events.
Team Coordination:
1. Provide comprehensive coordination and administrative services for the StudioLAB team, which is comprised of a physical lab as well as a set of related innovation project workstreams:
a. Manage and coordinate internal meetings, and external meetings with key stakeholders such as Studio Executives and Innovation Partners, with efficiency and tact, where required by StudioLAB leads.
b. Create agenda and take notes for weekly StudioLAB meetings, capturing team feedback, and monitoring action items and completion of tasks.
c. Help manage meeting organization and coordination of cadence of Partner Meetings with the Business Development team.
2. Organize and execute purchasing via Disney's internal PO and expense system, encompassing new hardware, lab supplies, and craft service, including accurate and timely tracking of all ETAs for deliveries and mailing ongoing expenses and budget for recurring items.
a. Timely and efficient ordering of equipment/software related to all StudioLAB initiatives.
3. Manage StudioLAB email account, interfacing with all levels of the company with an 4 hour or less response time expectation, and zero unanswered emails at the end of each business day, escalating any issues or questions to the Snr Manager, Portfolio & Spaces as necessary.
4. Manage calendaring, including interfacing with high-level executives and working with Snr Manager, Portfolio & Spaces for any competing priorities, and gauging co-utilization of the site as well as communicate the daily schedule to the team to ensure all appointments are appropriately staffed.
5. Manage team travel, and travel-related documentation and cataloging.
Basic Qualifications:
Bachelors or Equiv Work Exp
Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
ALERT : Spoofing Scam Advisory
Software Resources has been targeted by spoofing attacks. Scammers impersonating our employees may contact you with fake job offers, asking for personal information. Unfortunately, we cannot completely prevent these fraudulent activities.
Stay Protected : Verify any communication claiming to be from Software Resources. For your safety, directly confirm the legitimacy of any job offer or inquiry by calling us at 407-515-6020. Do not respond to unsolicited requests without verification.
We value our integrity and urge you not to fall victim to these scams. Always verify by calling us directly at 407-515-6020.
This assignment is Onsite Mon-Thurs in Burbank, and Remote on Fridays.
Must Haves: Manage Exec calendars in booking space/appointments in the lab – work well w/ all admins – build relationships w admins, set up tours, organized, Excellent Communication Skills, Team Player, Resourceful, Self motivated, Highly organized, Self starter, common sense, Eager to learn, Corp Savvy, Be sure to Ask questions - logistics - pragmatic and flexible
Duration: 24 month(s)
Pay Rate: $32 - $36/hr DOE
Description:
This position is the first point of contact for the critical delivery of the annual StudioLAB Innovation Partner events series, including bi-annual Partner Day (hosting 6+ technology company senior executives and StudioLAB Board members in an offsite), and events at key industry touchpoints during the year.
Plan, organize and manage events such as StudioLAB Innovation Partner Day with internal and external partners. Including but not limited to: securing event space, vendors, sending executive-level invites and monitoring RSVPs, communication with event guests, research, updating distribution lists, collecting copy, and overseeing approvals for all event graphics, etc.
Collaborate with peer teams to ensure seamless execution of events, including logistics, speaker coordination, content development, and attendee experience.
First point of contact for all StudioLAB-related events productions.
Management of budget for annual events.
Team Coordination:
1. Provide comprehensive coordination and administrative services for the StudioLAB team, which is comprised of a physical lab as well as a set of related innovation project workstreams:
a. Manage and coordinate internal meetings, and external meetings with key stakeholders such as Studio Executives and Innovation Partners, with efficiency and tact, where required by StudioLAB leads.
b. Create agenda and take notes for weekly StudioLAB meetings, capturing team feedback, and monitoring action items and completion of tasks.
c. Help manage meeting organization and coordination of cadence of Partner Meetings with the Business Development team.
2. Organize and execute purchasing via Disney's internal PO and expense system, encompassing new hardware, lab supplies, and craft service, including accurate and timely tracking of all ETAs for deliveries and mailing ongoing expenses and budget for recurring items.
a. Timely and efficient ordering of equipment/software related to all StudioLAB initiatives.
3. Manage StudioLAB email account, interfacing with all levels of the company with an 4 hour or less response time expectation, and zero unanswered emails at the end of each business day, escalating any issues or questions to the Snr Manager, Portfolio & Spaces as necessary.
4. Manage calendaring, including interfacing with high-level executives and working with Snr Manager, Portfolio & Spaces for any competing priorities, and gauging co-utilization of the site as well as communicate the daily schedule to the team to ensure all appointments are appropriately staffed.
5. Manage team travel, and travel-related documentation and cataloging.
Basic Qualifications:
- 5 years previous Admin exp with Keynote, Airtable, Excel, Google Workspace, MS-Office, Adobe or photoshop
- Manage StudioLAB email account
- Manage calendaring
- Manage team travel
- Organize and execute purchasing
- Create agenda
- Previous Disney exp, highly preferred
- Understanding of Corp Culture – manage meetings/scheduling in a professional manner - must be tactful due to scheduling
- Understanding of Large Organizational processes
Bachelors or Equiv Work Exp
Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
ALERT : Spoofing Scam Advisory
Software Resources has been targeted by spoofing attacks. Scammers impersonating our employees may contact you with fake job offers, asking for personal information. Unfortunately, we cannot completely prevent these fraudulent activities.
Stay Protected : Verify any communication claiming to be from Software Resources. For your safety, directly confirm the legitimacy of any job offer or inquiry by calling us at 407-515-6020. Do not respond to unsolicited requests without verification.
We value our integrity and urge you not to fall victim to these scams. Always verify by calling us directly at 407-515-6020.
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