Sponsorship Operations Specialist

About WHYY

WHYY serves the Philadelphia region with trusted journalism, eye-opening storytelling and intimate local arts programming. Our curiosity and commitment to this community is what drives our programming. Its also what drives our hiring.

Below youll find an employment opportunity in the fast-paced setting of the Philadelphia regions leading public media provider. The award-winning professional staff of WHYY sets the bar high in television, radio and online. Whether its preparing a program to air or a behind-the-scenes role in support, all positions are vital to continuingand growingour impact in our community.

WHYY offers a voice to those not heard, a platform to share everyones stories, a foundation to empower early and lifelong learners and a trusted space for unbiased news. Learn more about ourSocial Responsibility Program. Its how we live.

About the Role

This position manages the operations of the Corporate Sponsorship Department including scheduling, revenue reporting and tracking, accuracy delivery of sponsorship and promotion across all platforms, as well as assisting sales as needed.

MAJOR DUTIES AND RESPONSIBILITIES

• Schedule contracts in Broadview, Protrack, Adswizz, and PMI.

• Assign cart numbers for FM spots, assign codes, and create wavs upon requests.

• Produce and/or assigns production of announcements and promo spots. Ensure that spots are approved before going on air.

• Manage production requests for TV spots, assign codes, and ensure spots get on air as scheduled.

• Monitor contract verification spots in Broadview and Protrack and reschedule make goods as needed.

• Schedule and monitor all podcast and listen live campaigns.

• Collaborate with other departments to ensure accurate execution of trade campaigns as needed.

• Review and edit copy to ensure it follows FCC guidelines.

• Assist traffic manager in production and distribution of daily program/traffic logs to ensure accurate broadcast of Sponsorship messages.

• Manage Sponsorship inventory for FM, TV, and Web.

• Track revenue performance for each rep by platform on a weekly basis.

• Create weekly, monthly, and ongoing year to date revenue vs. budget reports to assist VP with accurate revenue vs. budget tracking.

• Monitor web sites and other media to provide reps with new prospects.

• Inspect monthly Sponsorship invoices for accuracy.

• Distribute invoices to clients in the manner they request.

• Generate aging reports and reach out to clients for collection of past due invoices.

• Prepare monthly commission report to be processed for payroll.

• Manage weekly inventory on FM, TV and digital platforms provide reps with timely reports.

PERIODIC DUTIES AND RESPONSIBILITIES

• Handle audience inquiries as needed.

• Process credit card payments as needed.

• Research and assign potential Sponsorship leads.

• Train backups on all essential systems.

Education: A bachelors degree in Marketing or Business or the equivalent work experience.

Experience: Three to four years of broadcast traffic experience is preferred.

Technical Skills: Proficiency in Microsoft Excel, PowerPoint, and Word is required.

• All WHYY employees are required to receive the COVID-19 vaccination. Proof will be required upon hiring.