Coordinator, Contracts & Rights

Company: Kino Lorber Media Group

Job Title: Coordinator, Contracts & Rights

Department: Business Affairs

Reports to: Manager, Contracts & Rights

Location: New York, NY (Hybrid)

Status: Full-Time, Exempt

Job Summary:

The Coordinator, Contracts & Rightstracks, and organizes acquisition, distribution, and licensing deals, responds to film rights inquiries, and provides general administrative support.

Duties/Responsibilities:

• In coordination with supervisor and department heads, draft memos, prepare signature copies of contracts, gather and file documentation for invoicing, payments and subsidies, and updating buyer lists.
• Collaborate with internal stakeholders to ensure contract terms align with company goals and policies. Reviewing and annotating documents for company determined language.
• Maintain the comprehensive and organized company rights database of all contracts and associated documentation for easy access and retrieval. File all agreements within the database.
• Onboard film and television titles acquired and/or licensed with licensor/licensee details and contractual terms into the company rights database.
• Ensure all data and information entered is accurate and updated over time to reflect changes such as terminations, expirations, renewals, amendments, or changes in ownership.

• Track contract timelines, renewals, expirations, insurance requirements, and other key dates, ensuring timely notifications and resolution actions (e.g., issuing termination notices).
• Monitor contract performance and compliance, including deliverables, milestones, and payment schedules, providing updates to relevant teams as needed.

• Research film and television rights status for potential sales opportunities and updating availability lists, providing accurate and timely information.
• Prepare reports and summaries on contract status, rights utilization, and key metrics.
• Analyze rights data to identify opportunities for monetization or optimization.
• Proactively identify and implement process improvements to enhance efficiency in rights and contract management workflows.

• Perform general administrative tasks including but not limited to scheduling calls, setting up calendar invites, taking meeting minutes, reviewing event plans, etc.

• Scan and organize physical and digital files to ensure seamless access and retrieval.
• Follow up with various teams and external parties as needed to support contract execution and fulfillment.

Background & Qualifications:

• Bachelor's degree required.
• 6 months to 1 year of legal or data science experience preferred.
• Startup/entrepreneurial spirit.
• Proficiency in MS Office Suite and Google Workspace
• Strong attention to detail and organization skills.
• Multi-tasking across multiple projects.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Frequently communicates with co-workers, vendors, clients, etc. Must be able to exchange accurate information in these situations. Visual acuity to read records, documents, subtitles, etc., in electronic and analog versions.

Note:

This advertisement in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments. The company retains the right to change or assign other duties to this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable. The company requires a background check prior to beginning employment.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Ability to Commute:

• New York, NY 10018 (Required)

Work Location: Hybrid remote in New York, NY 10018