Events Assistant

Events Assistant

The Events Assistant position is a long-term contract position onsite at an electronics company in San Diego. This position is a part of an event team that plans and produces internal and external domestic meetings, events, product launches and trade shows at hotels and venues scaling from small to large events. Hours are 40 hours weekly on average with some weeks higher due to event schedule. Hybrid Tuesday - Thursday in office work schedule unless on events or as needed.

Events Assistant primary responsibility is, but not limited to:

• Supports department managers and planners in pre-planning and onsite coordinating for meetings and events
• Organizes shipments, supplies, and tracks equipment inventory in the events office
• Creates registration & housing websites and presentation materials
• Books hotel, travel, and dinner reservations
• Provides event data and financial tracking
• Creates event materials including badges and signage
• Sources vendors for food and beverage, entertainment, AV, security, promotional items, signage, and transportation as needed
• Provides customer service for event registration and offices
• Professionally represents the company and its clients in all transactions throughout the course of the assignment, including but not limited to venues, vendors, service staff, hotel employees and the general public.

Position Requirements

• Minimum of 2 years as an assistant or industry experience in events
• Bachelor’s degree in hospitality, communications, public relations, or related experience
• Strong organizational and time management skills with ability to multitask
• Proficient in Word, Excel, and various apps
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Must be punctual for all work and event assignments
• Professional appearance and demeanor
• Working knowledge of office equipment and printers
• A valid driver’s license with a good driving record.
• Willingness to travel, including evenings, weekends and holidays, if needed.

Job Type: Contract

Pay: $22.00 - $23.00 per hour

Schedule:

• Evenings as needed
• Monday to Friday
• Weekends as needed

Experience:

• admin assistant or event: 2 years (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person