Executive Assistant to General Manager

Encore Recordings, LLC is an independent full-service record label located in Beverly Hills. Encore's roster spans multiple genres from across the world (Latin, Afrobeats, dancehall, hip-hop, R&B, and pop) and boasts popular developing artists such as Dei V, Vict0ny, Uncle Waffles, EBK Jaaybo, Khamari, Saul Villarreal, and more. 

We are looking for an Executive Assistant to support our EVP/GM. This role requires great attention to detail, exceptional organizational skills, and the ability to meet critical deadlines and to juggle priorities in a fast-paced environment. A high level of discretion in handling confidential information and professionalism in dealing with senior executives is essential.

In this dynamic position, apart from providing administrative support to the EVP/GM they will also form an integral part of the Marketing, Digital Marketing, and Streaming departments. The ideal candidate will also have some background in marketing, most likely as a marketing intern or assistant at a record label or management company, however, this experience is not a requirement. The candidate is expected to help coordinate asset creation for the artists, as well as manage budgets, book travel, and complete different marketing-related tasks. The candidate will be working across a diverse music roster and must be interested in the above-stated genres.

Role Responsibilities:

·      Day-to-day management of the Executive’s schedule

·      Interact with executives, artists, and managers in a professional manner

·      Coordinate creative asset creation with video directors, photographers, and various third-party contractors

·      Prepare internal and external presentations, including marketing presentations/decks for artists

·      Take and distribute accurate notes in all meetings with the executive

·      Manage schedule by planning internal and external meetings, Zoom calls, studio sessions, business travel, and more

·      Prepare submission of expense reports

·      Handle junior level marketing management and direction on smaller scale developing artists

Candidate Qualifications:

·      Minimum 1 year experience preferred (not required)

·      Bilingual in Spanish strongly preferred

·      Advanced Microsoft Office skills - managing budgets in Excel, creating presentations in PowerPoint, drafting press releases in Word, etc.

·      Competency using Mac and Outlook

·      Use organizational skills to manage office and time in fast-paced environment

·      Excellent written and oral communication skills

·      Ability to manage highly confidential information

·      Skilled with travel logistics

·      Highly organized

·      Sincere interest in music

·      Great communication skills (as the person will be dealing with all levels)

·      Extreme discretion with sensitive information

·      Willingness to put time in after hours and on weekends as needed

Employee Benefits:

·      Competitive Compensation Package including Salary, Benefits and 401k Savings Plan

·      Flexible Paid Time Off plus Paid Holidays, 2 week “Winter Break”

·      Optional work from home Fridays (year-round)

·      Medical, Dental and Vision Insurance

Encore Recordings, LLC is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift – Monday to Friday from 9 am to 5 pm

Ability to commute/relocate:

• Beverly Hills, CA 90212: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

Please e-mail jobs@enc.llc to be considered for the job.