Speakers - Assistant

New York, NY
Posted on  

Job Description

Job Description
Who We Are
Creative Artists Agency (CAA), is the world’s leading full-service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content.

Our Speakers Agents and Executives connect Actors, Directors, Coaches, Athletes, Politicians, Influencers, CEOs and Thought Leaders with strategic storytelling opportunities. CAA clients deliver compelling and often personally relevant messages at business conferences, political and social justice forums, commencement ceremonies and myriad other dynamic events. These speaking engagements are designed to enlighten and inspire, with topics including business, contemporary culture, media, wellness and inspiration, tech, and the arts and entertainment. CAA Speakers is an expanding department with long-term opportunities for those who are interested in working with various types of clients across the Agency.

The Role
CAA is seeking an Assistant to support two agents in the Speakers department. The ideal candidate should have a true passion and interest in serving talent clients throughout the entertainment industry, with a curiosity for a range of fields and topics in the public sphere. The ideal candidate should be attentive to detail, proactive and solution-oriented.

Responsibilities
  • Administrative duties including handling heavy phones, calendar management, scheduling travel,
  • booking reports, preparing expense reports, and general office management tasks
  • Review, write up and send out offers to clients, ensuring all pertinent information is included
  • Serve as first point of contact with clients, Agents, and buyers
  • Track and meticulously maintain grids of deals and execute excellent follow-up and follow through
  • Assist with special projects, research and compile information, as needed

Qualifications
  • 10+ months of administrative assistant experience
  • Have a keen interest in working with talent across many industries as it relates to speaking
  • engagements
  • Superlative written and verbal communication is a must to be successful in this role
  • Strong interpersonal skills, while understanding the importance of maintaining confidentiality
  • Positive, forward-thinking, can-do attitude
  • Team oriented and able to communicate and collaborate with employees at all levels
  • Ability to work well under pressure with limited oversight; meet tight deadlines; manage multiple
  • projects and expectations
  • Proficiency with Microsoft Office Suite, especially Microsoft PowerPoint, Outlook, Excel, and Teams
  • Attention to detail, meticulous organization and problem-solving skills are a must
  • BA/BS Degree preferred

Location
On-site in New York, NY

Compensation
The base hourly rate for this position is $22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Please provide complete and legible information. An incomplete application may affect your consideration for employment.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.
The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.
CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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