Associate Director, Events

Job Summary:

The Associate Director, Events will lead and oversee event sales and operations for major client events as well as select internal events for the Academy of Motion Picture Arts and Sciences, the Academy Museum of Motion Pictures, and the Academy Foundation.

This role requires a highly creative, entrepreneurial, and strategic leader with a deep understanding of all aspects of production related to live events and conferences. This position will be involved with all aspects of event sales and production from ideation through execution including business development, budget management, logistics, sponsorship activation, and client servicing. Reporting to the VP of Events, the individual will also serve as a key participant in departmental planning and budgeting. Knowledge and passion for film, entertainment, media, as well as the technology and marketing tools to deliver successful events are essential.

Duties and Responsibilities:

• Lead business development and sales efforts for private events and filming; draft and administer event agreements and proposals.
• Collaborate with the Corporate Partnerships team and key external partners on strategic planning including conferences, tourism-related events, and other visiting groups.
• Attend industry events and conferences for cultivation of sales leads and contacts; represent the department and internal Academy meetings/functions as well as external meetings with Wolfgang Puck Catering and other partners.
• Coordinate and evaluate theater and technical requirements with AV, Projection Engineering, and Theater Management for theater events.
• Lead client and vendor site visits—speaking to capacities, logistics, pricing, recommended layouts, and technical capabilities.
• Work with Event Managers and operating teams on requirements, layouts, and staffing for each event.
• Report on financials and other key metrics; support finance and accounting tasks including revenue projections and monthly audits.
• Update sales collateral and technical decks on a regular basis.
• Write schedules and timelines for internal events as needed.