Coordinator, Business and Legal Affairs

SUMMARY

This position will assist the SVPs, VPs and Manager of Business & Legal Affairs in the administration of various production and programming agreements and will also fulfill administrative needs of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the internal development and production greenlight process through financial approvals, in collaboration with the Programming and Finance departments.
• Maintain the departments projects and contracts status database and ensure that updates are made on a daily basis.
• Facilitate the execution of production and programming related agreements.
• Coordinate with third-party production companies in ensuring that necessary deliverables are received for each project.
• Organize production and programming contracts by maintaining files and entering data into contracts management system.
• Assist Manager in ensuring that all rights and information are correctly reflected in the rights management system.
• Provide administrative support to the department by ordering supplies, maintaining calendars, coordinating travel and scheduling meetings.
• Facilitate the scheduling of various production business affairs related conference calls.
• Respond to and track unsolicited program idea and script submissions.
• Distribute usage reports to third-party licensors and producers.
• Be proficient in rights management system.
• Distribute mail and files as needed
• Prepare written letters and correspondence as directed.
• Assist department with other projects as assigned.

BASIC REQUIREMENTS

• Minimum of three years of experience working in film and/or television production, business & legal affairs setting preferred.
• Strong computer skills, including Word, Excel and Outlook.
• Prior experience reconciling invoices and expense reports.

OTHER REQUIREMENTS

• Bachelors degree from a four-year college or university required
• Excellent organization skills.
• Excellent verbal and written communication skills.
• Ability to prioritize workload.
• Ability to communicate with top level executives, such as CEO and CFO.
• Strong ability to interact with employees at all levels of the organization.

The hourly range for this job is between $21.01- $27.99. Hourly rate will take into consideration several factors including location.

Hallmark Media is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, pregnancy, national origin, physical or mental disability, genetics, sexual orientation, gender identity, veteran status, or any other legally-protected status. Principals only please.