The Executive/Personal Assistant to the CEO at Krupp will provide high-level administrative support, managing the CEO's complex calendar, coordinating communications with key stakeholders, facilitating travel arrangements, and overseeing project logistics, while maintaining strict confidentiality and acting as a primary point of contact for internal and external inquiries, requiring exceptional organizational skills and an understanding of the PR industry.".

Key Responsibilities:

Calendar Management:

Proactively manage the CEO's personal and business calendar, scheduling meetings, appointments, and conference calls with clients, media contacts, and internal teams, ensuring efficient time utilization.

Provide balance and breaks in the executive's schedule to enhance productivity.

Communication Management:

Act as the primary point of contact for the CEO, handling incoming calls, emails, and correspondence, effectively filtering and prioritizing communications.

Update and maintain contact databases to ensure accurate and current information.

Travel Coordination:

Arrange complex travel itineraries, including booking flights, accommodations, and ground transportation, while managing necessary receipts or documentation and expense reports.

Meeting Preparation:

Ensure agendas, and other relevant information or presentation materials for internal and external meetings are received by the CEO in a timely fashion to ensure proper preparation before meetings.

Project Support:

Assist the CEO in managing key projects, including tracking deadlines, coordinating with cross-functional teams, and ensuring timely completion.

Public Relations Support:

Help with media outreach, and other communications materials aligned with the agency's PR goals and strategies.

Client Relationship Management:

Maintain strong relationships with key clients by coordinating communication, addressing inquiries, and ensuring client satisfaction.

Send gifts/tokens of appreciation as needed to key contacts to maintain positive relationships.

Administrative Tasks:

Manage expense reports, maintain accurate filing systems, assist in coordinating/planning events and internal meetings as needed.

Required Skills and Qualifications:

Exceptional Organizational Skills:

Proven ability to manage multiple priorities including personal tasks and appointments, meeting important deadlines with careful attention to detail, helping to maintain workflow and consistent productivity, function as a liaison between account team and CEO to ensure consistency in internal and external communications on behalf of the CEO, provide accurate reporting of open and completed action items.

Excellent Communication Skills:

Strong written and verbal communication skills to effectively interact with diverse stakeholders

Proficiency in PR Industry:

Understanding of public relations and media trends.

Discretion and Confidentiality:

Ability to handle sensitive information with the utmost confidentiality.

Technical Skills:

Expertise in Microsoft Office Suite, Google Suite, Zoom, calendar management tools, and CRM platforms.

Experience:

Minimum of 3 years of experience as an Executive Assistant, preferably within a public relations agency.

Executive/Personal Assistant to the CEO

Recommended for you

Assistant to Digital Department Head

Similar positions

Executive Assistant to CEO/Founder

Executive Assistant to the Presidents

Principal Executive Assistant to CEO & President