Executive/Personal Assistant to the CEO

The Executive/Personal Assistant to the CEO at Krupp will provide high-level administrative support, managing the CEO's complex calendar, coordinating communications with key stakeholders, facilitating travel arrangements, and overseeing project logistics, while maintaining strict confidentiality and acting as a primary point of contact for internal and external inquiries, requiring exceptional organizational skills and an understanding of the PR industry.". 

Key Responsibilities:

• Calendar Management:

Proactively manage the CEO's personal and business calendar, scheduling meetings, appointments, and conference calls with clients, media contacts, and internal teams, ensuring efficient time utilization. 

• Provide balance and breaks in the executive's schedule to enhance productivity.

• Communication Management:

Act as the primary point of contact for the CEO, handling incoming calls, emails, and correspondence, effectively filtering and prioritizing communications. 

• Update and maintain contact databases to ensure accurate and current information.

• Travel Coordination:

Arrange complex travel itineraries, including booking flights, accommodations, and ground transportation, while managing necessary receipts or documentation and expense reports. 

• Meeting Preparation:

Ensure agendas, and other relevant information or presentation materials for internal and external meetings are received by the CEO in a timely fashion to ensure proper preparation before meetings. 

• Project Support:

Assist the CEO in managing key projects, including tracking deadlines, coordinating with cross-functional teams, and ensuring timely completion. 

• Public Relations Support:

Help with media outreach, and other communications materials aligned with the agency's PR goals and strategies. 

• Client Relationship Management:

Maintain strong relationships with key clients by coordinating communication, addressing inquiries, and ensuring client satisfaction. 

• Send gifts/tokens of appreciation as needed to key contacts to maintain positive relationships.

• Administrative Tasks:

Manage expense reports, maintain accurate filing systems, assist in coordinating/planning events and internal meetings as needed.

Required Skills and Qualifications:

• Exceptional Organizational Skills:

Proven ability to manage multiple priorities including personal tasks and appointments, meeting important deadlines with careful attention to detail, helping to maintain workflow and consistent productivity, function as a liaison between account team and CEO to ensure consistency in internal and external communications on behalf of the CEO, provide accurate reporting of open and completed action items.

• Excellent Communication Skills:

Strong written and verbal communication skills to effectively interact with diverse stakeholders

• Proficiency in PR Industry:

Understanding of public relations and media trends.

• Discretion and Confidentiality:

Ability to handle sensitive information with the utmost confidentiality. 

• Technical Skills:

Expertise in Microsoft Office Suite, Google Suite, Zoom, calendar management tools, and CRM platforms. 

• Experience:

Minimum of 3 years of experience as an Executive Assistant, preferably within a public relations agency.